Data entry automation is one of the biggest tech trends of the 21st century that made many industries such as logistics and the supply chain, manufacturing, healthcare, and marketing see a revolutionary solution to the manual data entry process. Automation is an efficiently productive, qualitative, and swift way of entering data while digitalizing manual tasks ensuring the quality of the data.

Incorporating data entry automation into business processes has increased at a rapid pace in the past few years, especially during the years of the pandemic. New technological advancements like AI, RPA, and OCR can read, analyze, and enter data without human interference.

Data entry automation consists of the following features;

  • Extracts data from structured and unstructured documents
  • Processes data
  • Compares data and recognizes mismatches and duplicates
  • Transparent and 99.9% accurate  
  • Template-free
  • Offers cloud storage

How is automation boosting the customs brokerage industry?

The role of customs in international trade is a game-changing process that sometimes goes underestimated.

Customs brokerage companies engage with enormous volumes of data every single day, including the laws and regulations of several nations and jurisdictions. Processing such documents daily can be time-consuming and error-prone as they are done manually.

The following are some of the essential duties of customs brokerage processing:

  • Completing, auditing, and entering data from critical documents
  • Data entry of shipment information into the client database
  • Management of daily tracing reports
  • Assuring compliance with applicable customs regulations
  • Recognizing tariff and tax declarations

Automation in customs entry brokerage

Traditionally, customs entry was done manually where a hired employee would enter each of the information, including importer and shipper details, vessel data, bills, and invoices to the system or the database. Since, the destiny of a business is determined by the customs brokers who make sure that your imported goods or cargo complies with the laws and regulations of the nation or state and is authorized to enter, in order to offer their clients the highest level of service, customs brokers must ensure that they are up to date on industry developments and have the newest technology.

Automation of customs entry provides a single-window setting where you may manage everything in one sitting. It can enable new technology, give real-time information, and seamlessly integrate data. You have ample time to focus on activities that add more value because automation has protected the accuracy and data entry responsibilities.

Here are some benefits of automation in customs brokerage;

Saves time

The performance of customs brokerage is time-dependent. In the past, the customs data entry process was carried out manually, and documents and invoices would pile up before they are entered into the database. This threatens the customs process as it consumes up a lot of time, wears out the workers, and can be faulty. Customers can get impatient when the details about their cargo didn’t reach them on time and when their shipments get stuck at the customs due to documentation issues. 

Data entry automation makes sure that without human intervention, all the relevant documents are quickly extracted and stored on cloud storage and easily accessible on time. It guards the efficiency of the customs brokerage and the employees can monitor the entire process to make sure that nothing goes out of order, and boosts the customs process.  

Streamlines documentation

The customs brokerage must be constant and their input and output process must uphold the shipments’ stability. Customs can now automate their documentation procedure to simplify the processing of documents and streamline the entire process.

Data entry automation solutions can extract data from both structured and unstructured data and store them in cloud storage. As this process doesn’t involve manual labor, the customs entry process can become efficient and productive because technologies that power automation solutions don’t tire up. Thus, streamlining documentation can enhance the quality of the customs brokerage industry.

Minimizes errors

Manual customs entry process is highly erroneous. It can always result in wrong documentation, entering wrong statistics, and duplicating data. Automation provides the solutions for these issues. Data entry automation is highly accurate as it is entirely digitalized.

Rectifying manual data entry errors can be costly, in this case, automation reduces additional costs. Moreover, error-free documentation can avoid complications with the shipment when they enter through country borders. Therefore, automation can be quite efficient in the customs brokerage industry.

Reduce paperwork

If customs haven’t switched to data entry automation yet, then undoubtedly spend your days sorting through mountains of paper. Customs brokerage doesn’t have time to sort through paper, look for mismatches, and make sure all the information is correctly processed. Moreover, to keep things all organized, a lot of money is required. You must pay for filing cabinets, printers, ink, labor costs, and additional square footage if you rent an office space in order to have enough capacity to store it all. By switching to automation, you can eliminate manual data entry process once for all.

When the entire world is bent over eco-friendly methods, customs brokerage can do their fair amount of contribution to the world by automating which not only eliminates paperwork but also boosts the efficiency of the entire industry.  

How can PaperEntry help you?

PaperEntry is an AI automation solution offered by Deep Cognition. PaperEntry technology is designed to work with different types of documents. The documents can be extracted from emails, shared folders, and can be integrated via APIs.

PaperEntry not only provides the aforementioned facilities but also ensures the trust and security of your data.

For more information contact us at sales@deepcognition.ai 

An AI-based document data capture platform that allows businesses to automate data entry processes

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