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What is data entry and its importance in a business?

Data entry is the process of entering information into a computer system and then transferring it to another medium. In 2024, this is a crucial function because it enables businesses to effectively and successfully organize, store, and manipulate their data. This can assist businesses in making more informed decisions, streamlining operations, and offering their clients better service(s). Data analysis and the ability to track and analyze that data over time, are additional reasons why data entry is very important for businesses.

What is automation in the world of business and its impact?

Automation in business refers to using technology to perform tasks or processes automatically, with limited or no need for human intervention. This can involve automating various processes and getting work done more efficiently by using software, robots, and other modern technologies.

In the new era of 2024, most companies, regardless of their size, have begun focusing on how they can digitally transform to better themselves. The goal of digital transformation, or the process of integrating digital technology into every aspect of a business, is to stand out from one’s competitors by providing services in the best possible ways.

Artificial Intelligence (AI) and Machine Learning (ML) are being used in document processing in 2024 to improve the efficiency and accuracy of the data entry process. Data can be automatically extracted from scanned documents like commercial invoices, packing lists, bills, receipts, and various other forms and documents by using Optical Character Recognition (OCR) and Artificial Intelligence (AI) technologies.

Traditional data entry Vs Data entry automation

The term “Automation” has captured much attention around the globe. With businesses moving to digital transformation, many new technologies have been implemented. Out of all these new technological trends related to digital transformation, Data Entry Automation is ever-increasing and plays a vital role in most industries. Before we dive into why it’s crucial for any business, let’s look into what differentiates traditional manual data entry from data entry automation.

Manual Data Entry– the process of gathering and combining data from multiple sources, frequently on a physical medium like paper or having it input by employees into a computer file. This way of entering data is free from technical sabotage. It’s protected against the possibility of cyber theft and security breaches which are now widespread in the internet age.

Although it may sound easy to do data entry this way, there are some significant disadvantages of doing manual data entry:

  1. Human errors can be made
  2. Time-consuming
  3. Additional costs to identify and rectify human errors
  4. The practical problem of training short-term employees during seasonal variations
  5. Data being sabotaged or stolen due to low security

Data Entry Automation– Data Entry Automation is the process of gathering and combining data automatically using technologies like OCR (Optical Character Recognition), RPA (Robotic Process Automation), ML (Machine learning), and AI (Artificial Intelligence). Various data and application types can be handled via data entry automation. It can be used to input financial information, staff and client details, etc.

Why have most businesses switched to data entry automation?

Businesses can reap a multitude of benefits by adopting data automation instead of continuing to do manual data entry. An effective data entry automation process can make a business more profitable for those running it and more convenient for those using its services, if implemented correctly.

Below are some reasons why many businesses are using data entry automation:

Cost-effectiveness- By reducing the number of employees required to carry out data entry operations, automation can help companies save money.

Improved Accuracy- Automation can help reduce the number of mistakes made during data entry, which increases the accuracy and quality of the data.

Less Time- Automation can greatly speed up the data entry process, enabling companies to quickly and effectively process large amounts of information.

Scalability- As a business expands, the amount of data that must be processed may also significantly increase. But businesses can very easily scale their data input operations with the aid of automation to meet the increasing demands.

How can Data Entry Automation increase your ROI?

Data Entry Automation reduces the need for manual systems and processes, which drastically reduces the requirement to hire a large workforce. In this situation, the amount of money allocated to pay for the employees can be saved. Automating will help your team be more efficient and will allow them to focus more of their efforts on revenue-generating tasks. Furthermore, automating the data entry process can save the costs that would be incurred to rectify the errors made in the manual data entry process.

Whether you are running a small or large-scale business, you may have much data to be managed and dealt with on a regular basis. Manual data entry can be time-consuming, expensive, and prone to error.

Deep Cognition’s automation tool, PaperEntry, can assist you with your various automation needs. Automating your data entry processes will help you enter data faster and more accurately and save you money in this digital transformation era. PaperEntry not only includes all the above-mentioned benefits but also helps ensure the reliability and security of your data.

Contact us at for more information.

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