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Automate Accounts Payable for Freight Forwarders

A logistics-native accounts payable solution for freight forwarding. It delivers fully automated, end-to-end invoice processing with Proprietary Generative AI model based data capture. Built for high accuracy and scale, it auto-detects duplicates and flags exceptions.  Granular, customizable Role-Based Access Control (RBAC) secures vendor management and approval workflows across teams. Real-time dashboards provide complete visibility.

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PRODUCT OVERVIEW

How Does it Work?

PaperEntry AI: AP Invoice Automation is designed for the transportation and logistics industry.

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1. Invoice
Intake

Email • EDI • SFTP • API Centralized capture

2. AI‑Powered Extraction

Proprietary Generative AI Models

3. Validation & Matching

Accruals • Tariffs • Tolerances • Business‑rule checks

4. Approvals & Exceptions

Role‑based routing. Auto‑approve within tolerance

5. Posting to TMS/ERP

Attachments & reconciliation

Fast Pass : AutoMagic Straight Through Processing

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Fast Pass : AutoMagic Straight Through Processing

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Key Features

Document Extraction powered by Proprietary Generative AI Models

Template-free extraction of AP Invoices,
Purchase Orders, Accruals

Business Rule Matching Engine

Supports flexible 2-way, 3-way, and
beyond match

Duplicate Invoice Detection

Automatically flag duplicate invoices and prevent costly overpayments before they occur.

Vendor Resolution Management

Vendors and users can chat in-app to resolve exceptions. Admins can mark issues resolved to process invoices.

Intelligent Audit Logging

Maintain a complete, tamper-proof audit trail with detailed user-level logs for every change.

Enhanced Role-Based Access Control

Ability to create new user roles with different access controls. AP Clerk, Approver, Supervisor, Admin (out of box)

Assignment Rules

Route by vendor, branch, invoice amount, or exception reason

Posting Rules

Auto-approve/post within tolerances; escalate when thresholds exceeded

Single Sign-On

Streamlined, secure user authentication.

Native TMS Integration

No duplicate entry. Direct sync with jobs, accruals, vendor master, and AP posting.

Coming soon

Coming soon

What You Can Expect

invoices processed touchless
1 %
capture accuracy
1 %+
faster close cycle
1 %
“PaperEntry AI suits our portfolio products, and Deep Cognition brings critical expertise and knowledge on the Artificial Intelligence domain.”
Dimitris BlerisCEO
Dimitris Bleris
“We are particularly satisfied with PaperEntry AI, which has significantly enhanced both the accuracy and speed of our invoice entry process. At the same time, we can now redirect our resources towards auditing procedures and other initiatives that support continuous improvement. Our collaboration with the UTILIZE team stands out for its professionalism and deep expertise in the field.”
Konstantinos FountoukisAccount Payable Senior Manager
Konstantinos Fountoukis

Ready to automate your Accounts Payable?

Metrics shown are illustrative examples and may vary by deployment

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