“We’re seeing a reduction from up to 40 hours down to 2 minutes per customs entry with PaperEntry AI. The accuracy is the best we’ve seen so far in relation to competitors.”
End-to-End Shipment Lifecycle
Automation for Freight Forwarders
An Agentic TMS that automates the everyday work of freight forwarding. AI agents run every step,
from quote to delivery, and your team approves the moves that matter.
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See it in action
Inside the Platform
All seven steps, from inbound email to closed file, are owned by a specialist AI agent, with every action logged and ready for your review. This is what an agentic TMS looks like in production: agents that quote, book, file, and invoice on their own, while your team reviews and approves the calls that matter.
Win the business before your competitor replies
Reads the RFQ, checks your rate tables and margin targets, and sends back a number you can stand behind.
No more chasing carriers for a cut-off
Vessel, voyage, and every cut-off get confirmed over EDI the moment the booking goes out.
Compliance paperwork stops being a bottleneck
VGM, export declaration, SI, B/L, and ISF get filed at origin while drayage is already moving.
Know about the delay before your customer does
Demurrage and rollover risk are scored continuously from live EDI milestones, not a weekly check-in.
Your broker reviews, not re-keys
Invoice and packing list data is extracted and pre-built into the entry, so the broker is checking work instead of doing it.
Proof of delivery, without the follow-up call
Rail, drayage, and final mile are tracked automatically through unload and POD capture.
Close the job with your margin intact
Invoices are three-way matched and reconciled automatically, so nothing slips through before the customer’s billed.
Trusted by leading global forwarders, brokers & agencies
99%
Data extraction accuracy
5 to 10×
More volume per team
$1B+
In goods processed yearly
Figures from PaperEntry AI deployments. We measure the savings on your own files, not industry averages, so the numbers are yours, confirmed before you commit.
Why Deep Cognition
Freight forwarding runs on people and paperwork. Volumes rise, margins tighten, and skilled staff are hard to find. Too much of the day goes to manual data entry, chasing documents, and firefighting. We automate that work so your team can focus on customers.
Manual data entry
Hours copying the same details across invoices, bills of lading, and packing lists.
Scattered work
Shipments tracked across email, spreadsheets, and portals, with no single source of truth.
Zero Margin for Error
Customs and trade rules shift constantly, and one mistake gets expensive fast.
Blindspots
Delays and exceptions surface only after they’ve already cost you time and money.
What we automate
Across Your Core Freight-Forwarding Workflows
From the first quote to the final invoice, AI agents handle the repetitive work and hand your team the exceptions.
Rate Quote
Shanghai → Los Angeles · 2×40'HC
6 rates
Ocean
Air
LCL
Maersk · Direct18 days · No transshipment
$3,240
BEST QUOTE
CMA CGM · Direct21 days · No transshipment
$3,410
ONE · 1 stop24 days · via Busan
$3,120
WIN RATE
72%
↑ 8% this quarter
Priced quotes in seconds, not hours
Agents turn inbound RFQs into priced, ready-to-send quotes using your rates and target margins.
Booking
SHA→LAX · BK-48213
Confirmed
Quote
Book
3
Sail
4
Deliver
CarrierMaersk · Direct
Vessel · ETDMSC Anna · Jun 12
Equipment2 × 40'HC
Cutoff in 3 days · docs auto-filed
Booked without the back-and-forth
From confirmation to sailing, agents place bookings and keep every operational milestone moving on schedule.
Customs Entry
Entry 3120-8841 · Type 01
Cleared
HS 8471.30.0100Classification validated
Duty $842
Commercial invoice
Packing list
ISF filed on time
Duties & taxes calculated
◈Compliance checks 100% · filed to CBP
Clearance, filed correctly
HS codes, documents, and declarations are validated and filed, flagged for a human only when it truly matters.
Invoice Match
INV-90455 · Vendor Maersk
Approved
Invoice
$12,480
PO
$12,480
Receipt
Matched
3-way matchPassed
Variance$0.00
Approve & Pay
Auto-matched · no manual review needed
Invoices reconciled automatically
Three-way matching against POs and shipments means only clean, verified payables ever reach approval.
Live Tracking
MSKU 4412 · SHA→LAX
In transit
Departed ShanghaiJun 12
Transshipment · BusanJun 16
Delay detectedJun 20
!
Vessel delayed 2 daysETA updated → Jun 30
ResolveEvery shipment, tracked automatically
Live milestones from departure to transshipment to arrival, pulled automatically so nobody has to chase a carrier portal for status.
Document Extraction
BILL_OF_LADING.pdf
Extracted
ShipperAcme Corp
ConsigneeLA Retail Co
ContainerMSKU4412
HS Code8471.30
Extraction confidence
Any document, structured
Bills of lading, invoices, and packing lists are read and turned into clean, usable data.
How it works
It Reads, Does the Work, and Keeps You in Control
No big rip-and-replace. The AI plugs into how you already work and takes the repetitive tasks off your team’s plate. A container doesn’t wait for paperwork to catch up. While your team manages the physical move, an Agentic TMS works the same shipment in parallel, reading documents, checking filings against bookings, and catching what doesn’t match. The goal is a desk that never falls behind the container in front of it.
It reads
Pulls in your emails and documents automatically and understands them.
It fits your setup
Plugs into the inbox, rates, and carriers you already use. No rip-and-replace, no new system for your team to learn.
It earns autonomy
Starts in draft-and-approve mode on one workflow or branch, and takes on more only once your team is ready to trust it.
You stay in control
Every action is logged and reviewable, so your team always knows what an agent did and why.
Proven results
What Our Customers Say
“The impact of PaperEntry on our operational challenges has been a game changer. This platform is not only user-friendly but also incredibly powerful in its functionality. It has truly transformed the way we operate. What more can you ask for than having an effective system and an excellent support team?”
“Having dealt with other OCR backed programs before, this is miles ahead of anything I’ve seen and been able to engage with. Also, the support staff is a shining example of great partners.”
“PaperEntry AI suits our portfolio products, and Deep Cognition brings critical expertise and knowledge on the Artificial Intelligence domain.”
PaperEntry AI
PaperEntry AI: Intelligent Document Processing
PaperEntry AI turns any business document into clean, validated, export-ready data. No templates, no model training, no waiting. It reads commercial invoices, packing lists, bills of lading, and hundreds of other document types the way an experienced clerk would, checks its own math, and hands back structured data your systems can use immediately.
- ✓Template-free extraction on any layout, from day one
- ✓Self-validating output: line totals, tax, and weights must reconcile
- ✓Multilingual by default, with confidence and provenance on every field
- ✓99%+ accuracy, 11X faster than manual entry
Enterprise trust
Secure, Compliant, and In Your Control
Data protectionEncryption in transit & at rest
Access controlRole-based permissions & SSO
Cloud or on-premDeploy your way
Full audit trailEvery action traceable
Ready when you are
See It Run Your Operation
Bring us your real documents and your real workflow. We’ll show you quoting, booking, customs, and invoicing handled automatically from start to finish.
Artificial intelligence. Real results.
HQ: 2010 Valley View Ln, Suite 320, Dallas, TX 75234, USA
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